Magnox South

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Becoming a supplier

This section details how a contractor can find out about Magnox South’s requirements and then how they can best position themselves to work with us in delivering for the NDA.

Magnox South does not maintain an approved supplier list. We are committed to widely competing our requirements wherever possible. It is important that contractors clearly understand the process by which Magnox South carries out assessments. Magnox South’s tendering process means the suppliers are assessed at two stages, first at pre-qualification and then at the tendering stage itself.

Magnox South is subject to European Law and the Treaty of Rome’s principles of non-discrimination, equal treatment and transparency. The particular legislation that governs Magnox South’s procurement activity is the EU Utilities Directive.

EU Procurement Regulations

Magnox South’s procurement activity is governed by the EU Utilities Directive. In accordance with European legislation, procurements with an estimated value above certain thresholds must be advertised in the OJEU. In the main, Magnox South uses the Negotiated Procedure which requires expressions of interest to be submitted in response to a notice rather than a full tender.

Advertisements above the thresholds must appear in the OJEU before being published elsewhere. Expressions of interest must be received as instructed in the advertisement.

OJEU advertisements are published daily in Tenders Electronic Daily (TED), the on-line version of the Supplement S to the OJEU containing calls for tenders, contract awards and pre-information notices. For further information on EU procurement legislation visit either the Office of Government Commerce (OGC) website or the European Commission website.

The referenced thresholds are:

To locate Magnox South notices follow the following steps:

• Go to TED.
• Select your preferred language. For English select 'en'.
  
• Click 'Search for tenders'
  
• In the field 'full text' enter Magnox South
  
• Click Search
  
• Magnox South’s indicative notices, advertisements and award notices will then be listed (most recent published at the top of the list).
  

Achilles Utilities Vendor Database

Magnox South subscribes to an EU approved supplier database run by Achilles. Using this database to pre-qualify suppliers means that Magnox South are compliant with EU procurement legislation without necessarily advertising all requirements above the EU thresholds in the OJEU. 

Prequalification

Magnox South will often pre-qualify suppliers before sending out Invitations to Tender. This is carried out for all potential contracts above the European Thresholds either via notices published in OJEU or through Achilles. Additionally we carry out pre-qualifications for other requirements where it is appropriate. The purpose of this pre-qualification is to enable us to select tenderers who are capable of carrying out the specific works or services.

When being asked to pre-qualify we will require a certain level of information from you. Magnox South employs a standard set of questions that ask about a supplier's:

• Relevant experience in similar work;
• Size, capabilities and number of employees;
  
• Health, Safety and Environmental Policies and statistics;
  
• Past performance on similar contracts;
  
• Quality management system;
  
• Financial position (e.g. copies of audited accounts).
  

Suppliers must be clear in their responses so that we can assess all suppliers fairly. Unclear or ambiguous information will be marked down.

Previous nuclear experience is not necessary for all potential contracts with Magnox South. For example, the demolition of an office block does not require nuclear experience. However, the procedures for working within the licensed site are applicable and experience in this area is of some benefit.

Magnox South will endeavour not to ask suppliers for the same pre-qualification information more than once, nor ask additional questions. Suppliers who have previously submitted pre-qualification information will be allowed to verify previous submissions. 

Assessing Tenders

Magnox South issue Invitations to Tender which contain detailed guidance on what is expected of the tenders. The Invitations to Tender also will contain the criteria we will use for assessing tenders and awarding contracts. As with pre-qualification, suppliers should ensure they carefully read and understand the extent of the information required.

Magnox South will ensure that all tenders receive the same information on which to make their bid. Invitations to tender may be issued using the Complete Tender Management (CTM) System. Suppliers are encouraged to register to use this system.

Use of Weighting

Magnox South uses weighting for our pre-qualification and assessment criteria. This means that the most important criteria are given precedence when we carry out our assessments. Where possible we will inform you of what the weightings are so that you know what matters most to us.